Finance Manager/Business Partner

  • Job Title : Finance Manager/Business Partner
  • Position Reports To : Finance Director
  • Contact : recruitment@swiftfireandsecurity.com
  • Based : Salford Quays

Job Purpose Summary

To continuously improve business methods and provide a professional commercial service to ensure all systems, controls and reporting adhere to statutory and Company standards. Proactively liaise with local management to continually enhance commercial awareness, profitability and cash flow.

Key Responsibilities & Accountabilities

  • To work closely with the Operations Director, particularly with respect to variance analysis, budgeting and forecasting.
  • Prepare the monthly financial results before they are released to senior finance and operational management.
  • Produce cost trend and benchmarking reports to ensure management decisions are made with the best available data.
  • Initiate and manage projects to improve business controls and profitability, prioritising them according to business impact.
  • To present and take an active role in financial reviews for all contracts under remit.
  • Preparation of annual budgets and re-forecasts when appropriate.
  • Undertake business analyses and advise the senior management team on business mix, cost structure and capital base.
  • Manage the weekly profitability flash reporting.
  • Oversee, key nominated suppliers to ensure optimal service & delivery and adherence to contractual terms.
  • Act as an adviser to the management team on commercial issues.
  • Liaising with the Credit Control Team in order to maximise cash collections from the debtor ledger and ensuring dispute queries are resolved in a timely manor.
  • The timely preparation of analysis and reconciliations of all Balance Sheet Accounts ensuring that the working paper files are fully and accurately prepared and filed.
  • To ensure that all reconciling items are kept to a minimum.
  • To liaise with Operations staff to ensure timely and accurate monthly stock takes.
  • To perform all of the above responsibilities:
  • Accurately
  • Within prescribed timescales
  • In a professional manner

Person Specification

  • Essential:
  • Qualified (or past finalist) in ACA, CIMA, ACCA ( or equivalent)
  • High numeric and analytical skills
  • Project management experience
  • Ability to communicate oral and written information concisely and logically
  • Ability to analyse and evaluate information
  • Excellent inter personal skills with proven ability to influence
  • Ability to effectively plan and organise own and team members work
  • Good spreadsheet knowledge
  • Positive attitude towards colleagues
  • Previous experience of managing teams and influencing people
Apply Now

Group Recruitment Manager

  • Job Title : Group Recruitment Manager
  • Position Reports To : Group Head of HR
  • Contact : recruitment@swiftfireandsecurity.com
  • Based : Salford Quays - Machester (National Travel)

Job Purpose Summary

The role of Group Recruitment Manager will support and facilitate the growth of the Group of Companies by attracting the best talent and acting as the point of contact for all recruitment related queries. The successful candidate will be required to take complete ownership of the recruitment function for the Marlowe Group of Companies, to ensure that all recruitment requirements are met in relation to attracting, identifying and on boarding candidates of the highest calibre in the shortest amount of time in order to effectively meet the overall business needs and strategy.

Key Responsibilities & Accountabilities

  • Communicate effectively with stakeholders at all levels, and have enthusiasm and passion for recruitment and attracting the ‘best of class’ talent across all Companies.
  • Responsibility for the entire recruitment cycle from the creation of Job Descriptions, advertising, sourcing and competency based interviewing to the on boarding of all successful candidates.
  • Deliver an exceptional recruitment service to all team members. Providing advice to line management on the appropriate search and selection methods.
  • Responsibility for controlling the recruitment budget across the Group of Companies, reviewing on an annual basis with the Board of Directors with an emphasis on cost saving initiatives.
  • Reporting to the Board monthly on recruitment spend against staffing budget.
  • To review all Company Recruitment Policies and Procedures as required, implementing changes where necessary and updating all team members of such changes.
  • Ensuring all relevant policies are compliant with current legislation.
  • Manage and improve the recruitment length consisting of age of vacancies through to successful appointment.
  • To meet and strive to exceed set KPI’s including average days to recruit, agency spend etc.
  • Maintaining the Recruitment Inbox, screening high volumes of CV applications and shortlisting for interview working in conjunction with the relevant Recruiting Manager.
  • Conduct telephone interviews and arrange interviews with the Recruiting Manager, providing feedback to both successful and unsuccessful candidates.
  • Proactively source candidates through a variety of methods including; headhunting, social media, referrals and Job Board CV Database searches.
  • Maintain a future talent pipeline to suit the business requirements.
  • Update and issue Job Descriptions and Job Advertisements – advertising both internally and externally – utilising all recruitment methods available.
  • Act as the Group Representative on internal and external interviews held.
  • Develop and maintain effective working relationships with external agencies producing a Preferred Supplier List if necessary for both recruitment agencies and Job Boards.
  • Delivering training to Recruiting Managers on the recruitment and selection process, offering any advice where necessary.
  • To manage and support the Executive Recruitment and succession planning process, working closely with the Board of Directors with a high degree of confidentiality.
  • The ability to manage numerous live vacancies whilst working to tight deadlines.
  • To produce monthly reports on recruitment activity/spend etc. to be issued to the Board of Directors and analysed during the monthly Board Meetings, ensuring a high degree of accuracy.
  • Support in other Projects as required upon the request of the Senior Management Team.

Person Specification

  • Essential: Personality – Energy, Drive and Enthusiasm
  • Proven track record of headhunting and recruiting candidates either for an agency or an in house recruitment role
  • Interview Experience
  • Commercial acumen
  • Enthusiasm / passion for Recruitment
  • Confident & Friendly individual
  • Focused & Flexible
  • High attention to detail
  • Professional in approach
  • Must be able to work well in a fast paced environment and under pressure
  • Ability to work effectively on your own as well as part of a team
  • Excellent communication skills
  • Excellent administration and organisational skills
  • Be able to prioritise workload on a daily basis and work to deadlines
  • Proficient in Microsoft Office packages
  • Ability to maintain confidential information
  • Hold a Full UK Driving Licence
  • Desirable: Facilities management / Fire and Security / Water treatment knowledge
  • Educated to Degree level
  • Recruitment related Qualification (e.g. CIPD, IOR, MIRP)
Apply Now

Fire Risk Assessor – (2 Vacancies North, South)

  • Job Title : Fire Risk Assessor – (2 Vacancies North, South)
  • Position Reports To : Operations Manager
  • Contact : recruitment@swiftfireandsecurity.com
  • Based : Field based to cover areas as directed

Job Purpose Summary

To professionally represent the Company’s brand and provide the level of professionalism required to enhance the profile of the company. To deliver a full Fire Risk Assessment service to both National and Local clients throughout the United Kingdom.

Key Responsibilities & Accountabilities

  • To fully risk assess the nominated building as required
  • To attend appointments to fulfil your activity
  • Collate appropriate information and ensure all correct documentation utilised
  • To provide reports as required
  • To represent the Company in a professional manner at all times
  • The constant attainment of agreed targets
  • To work closely with other departments as required

Person Specification

  • Essential expectations: Professionalism
  • Hold a current qualification
  • Customer focused
  • Excellent communication skills
  • Adaptability
  • Attention to detail
  • Drive and creativity
  • Approachable friendly personality
  • Proven knowledge of area planning
  • Be punctual at all times
  • Appropriate business attire at all times
  • To create a professional impression at all times (internally & externally)
  • A positive approach to all situations
  • Be respectful to others - customers, colleagues, Managers, Directors
  • Commitment to deliver as expected
  • To attend training days as required
Apply Now

Invoicing Administrator – Manchester

  • Job Title : Invoicing Administrator – Manchester
  • Position Reports To : Invoicing Team Leader
  • Contact : recruitment@swiftfireandsecuirty.com
  • Based : Salford Quays, Manchester

Job Purpose Summary

For over 30 years Swift Fire & Security has refined itself into the UK’s leading fire safety and security service provider, delivering  maintenance and installation of both fire and security systems across the UK’s largest public and private sector organisations.

We are currently looking for an Invoicing Administrator to join our growing Invoicing Team based at our Central Office in  Salford Quays, Manchester.

The role will be to work as part of the invoicing team to ensure that accurate Invoicing and effective customer service is provided across all functions within the business, maintaining a professional & courteous approach at all times.

Key Responsibilities & Accountabilities

  • Daily database management of open Engineering jobs
  • Pricing and invoicing generation on a daily basis
  • Chasing internal departments for required information to enable invoicing
  • Submission of customer reports
  • Uploading invoices to customer invoicing portals
  • Investigation of invoice queries and raising credit notes
  • Maintenance of invoicing database
  • Any ad hoc duties as and when required to support the business

Person Specification

  • Personality – Energy, Drive and Enthusiasm
  • Excellent administration and computer skills
  • Customer focused with the ability to resolve customer queries
  • Analytical in approach
  • Exhibit a high degree of professionalism and resilience
  • Professional with excellent communication, admin and people skills
  • Experience of manipulating data using Microsoft Excel and other appropriate packages
  • Strong organisational skills
  • High attention to detail
  • The ability to handle multiple priorities with a structured approach
  • Self motivated, proactive, enthusiastic , flexible
  • The ability to work independently and a desire to learn
  • Desirable skills but not essential to apply;
  • Experience working with reports (ideally using cash reconciliation)
  • A working knowledge of SAGE Accounts
  • A working knowledge of CASH for windows
  • Invoicing experience working in a similar role
Apply Now

Credit Controller – Manchester

  • Job Title : Credit Controller – Manchester
  • Position Reports To : Credit Control Manager
  • Contact : recruitment@swiftfireandsecurity.com
  • Based : Salford Quays, Manchester

Key Responsibilities & Accountabilities

  • Achieving monthly individual and team cash collection targets
  • Achieving Debtor Day Target by reducing overdue debt
  • Chasing customers via telephone, letter and e-mail
  • Processing online Credit Card payments
  • Bank Reconciliations
  • Posting of payments and allocation on customer accounts
  • Responsible for opening new customer accounts, performing credit checks and setting credit limits
  • Assess credit of existing customers/ authorising removal of STOP status
  • Liaise with customers and internal departments to resolve queries in a timely and professional manner
  • Record and maintain accurate chase history of customers account
  • Issuing statements/ copy invoices
  • Collating account history/ documentation for commencement of legal action
  • Opening and distribution of all incoming mail and issuing of Department out going mail
  • Supporting the Credit Control Manager in maintaining the Department as a support function of the business
  • Any other ad hoc task as and when required

Person Specification

  • Personality- Energy, Drive and Enthusiasm
  • Proficient in excel spreadsheets
  • Professional and organised
  • Good telephone manner
  • Computer literate
  • Experience of Sage Line 200 & Cash4Windows preferred
Apply Now

Fire and Security Service Engineer – Numerous Locations

  • Job Title : Fire and Security Service Engineer – Numerous Locations
  • Position Reports To : Area Manager
  • Contact : recruitment@localhost
  • Based : Home Based (vacancies in South West, London, Midlands)

Job Purpose Summary

A self managing multi disciplined Fire and Security Service Engineer role to cover the designated areas within the designated region. The role of a multi disciplined Fire and Security Service Engineer is to respond to call outs, install, service and maintain CCTV, Access Control, Intruder and Fire Alarm Systems. To work as a team with colleagues, Team Leaders and Regional Service Managers to enhance the Company’s reputation with regards to quality and customer service.

Key Responsibilities & Accountabilities

  • Maintain Fire and Security Systems in line with current standards and customer requirements
  • Respond to demand service calls on all types of fire and security systems in line with current standards and customer requirements
  • Plan and implement routine and demand call visits for your area
  • Effectively communicate with our customers to ensure a full understanding
  • Able to work on own initiative
  • Be responsible for the management and security of own equipment stock in an efficient and economical manner by determining stock levels in relation to work activities and ordering stock items as and when appropriate
  • Attend training sessions as required and identify and communicate with Line Manager any personal training and development needs
  • Assist colleagues as and when required
  • Hold a full Driving Licence
  • Hold a valid Passport (Current)

Person Specification

  • Personality – Energy, Drive and Enthusiasm
  • Technical background in the electrical / electronic industry
  • Good all round knowledge of Fire and Security Systems
  • Experience of front line customer contact preferred
  • Excellent organisational skills
  • Professional and presentable at all times
  • Be able to deliver exceptional customer service
  • Must be able to perform well as an individual as well as part of a team
  • ACE – Attitude, Commitment & Effort key to progression
Apply Now

Compliance Manager – Manchester

  • Job Title : Compliance Manager – Manchester
  • Contact : recruitment@swiftfireandsecurity.com
  • Based : Salford Quays, Manchester

Job Purpose Summary

Swift Fire & Security is the UK’s leading national fire life safety and security service provider.

Swift provides its customers with a total solution including, design, supply, installation, commissioning and maintenance along with state of the art alarm and CCTV monitoring and remote diagnostic and support capability.

Accredited to ISO 9001 for all core business activities and maintaining OHSAS 18001 and ISO 14001, compliance and best practice is at the heart of everything that we do as a fire life safety and security systems provider. It is incumbent that every member of the Swift Team knows and meets our responsibilities under legislation and follows the guidance of British and European Standards.

The Compliance Manager will continually audit, review, develop and expand the Company’s existing Quality Management System, ensuring best practice is driven throughout all areas of the business and accreditations are maintained and built upon.

Key to the role, the Compliance Manager must work in partnership with all members of the Senior Management Team, providing direction and assistance in the implementation of formal procedures and strategies that not only reflect our commitment to Compliance but also allow us to continue to deliver a World Class Service to our Customers

Experience and Qualifications:

  • Experience working within the fire life safety and security industry or other comparable Engineering / Service driven industry
  • Proven ability to build, manage and gain accreditation for a complex, Company wide Quality Management Systems (ISO 9001)
  • Experience working with third party accreditation bodies. Ideally NSI or equivalent
  • Understanding and experience of HSE
  • Relevant QMS / Auditor qualification and membership preferred (IRCA, CQI etc)

Key Responsibilities & Accountabilities

  • Focus the Company on Compliance and Best Practice
  • Drive continuous improvement throughout all departments
  • Provide expert advice on the appropriate interpretation and application of all relevant legislation, British and European Standards and codes of practice. Disseminating knowledge through formal and informal methods as required
  • Liaise with and work alongside the Company’s dedicated Training Team to ensure appropriate training and CPD is carried out across all departments
  • Design, implement, manage and monitor formal procedures and strategies. Working with all departments to ensure Best Practice
  • Continually audit, review, develop and expand the Company’s existing, in house, Quality Management System (QMS) providing updates as required in response to any changes in legislation, standards and codes of best practice)
  • Manage and maintain all current accreditations, expanding scope where required
  • Manage third party audits with third party bodies including the National Security Inspectorate (NSI)
  • Apply for and attain additional accreditations where required
  • Manage and develop formal Company internal audit and record process
  • Manage and take ownership of all Company Controlled Documents
  • Lead the Company Policy Steering Group
  • Lead the Quality Assurance Steering Group
  • Support the dedicated HSE Coordinator as required
  • Support all areas of the business as required

Person Specification

  • Energy, Drive and Enthusiasm
  • Clear and confident communicator
  • Effective team player
  • Strong writing and administration skills
  • Results driven
  • Experience of managing multiple projects with time-critical deadlines
  • Ability to persuade, influence and challenge in a constructive manner and identify appropriate solutions
  • Strong organisational skills and attention to detail
  • Strong IT skills
  • Confidence
  • Capable of working on own initiative
  • Ability to quickly grasp Swift Fire & Security’s business activities, operating procedures and processes
Apply Now